On Enrollment

POLICIES AND GUIDELINES: 

Enrollment shall be conducted during the registration days indicated in the school calendar. Once admitted, a student enjoys the right to enroll until graduation. Therefore, except in cases of academic deficiency, violation of school rules and regulations, closure of the school or failure to pay school fees, a student who qualifies for enrollment is qualified to stay for the entire period in which he/she is expected to complete the course in the school. (MORPHE, 2008)

The enrollment of a student is covered by the following policies:

  1.  A student is considered officially enrolled only after he/she has complied with the following:
    1. He/she has submitted all required admission credentials;
    2. He/she has made an initial payment of school fees;
    3. He/she has been authorized to attend classes once they have started (usually evidenced by the inclusion of his/her name in the official classlist for the term)
  2. When a student is officially enrolled, it is understood that he/she is enrolled for the duration of the entire term.
  3. A student may be allowed to enroll in accordance with reasonable rules of the school for late enrolment but shall in no case exceed two (2) weeks after the opening of classes. (MORPHE, 2008)
  4. No student shall be considered officially enrolled unless all enrolment requirements are submitted before the end of the enrolment period of the school term.

 Policy on Student Load and Subject Sequence

(Excerpts from the Registrars’ Guidebook (CEAP, 2009)

  1. The load and sequence of subjects shall be in accordance with the approved curriculum for each degree program. Reasonable exemptions to this rule may be permitted taking into account the best interests of the student and the objectives of the educational institution.
  2. As a general rule, no subject may be taken unless the prerequisite subjects have been taken and passed. However, a student may be allowed to simultaneously enrol in prerequisite and advanced classes under the following conditions:
    • 2.1    when the prerequisite is a repeated subject;
    • 2.2    when the student has superior scholastic standing;
    • 2.3    when the student is graduating at the end of the school term; and
    • 2.4    when it is approved by the Dean or any authorized school official.
  3. Upon the discretion of school authorities, a graduating student may be allowed an additional load of six units in excess of the regular load in the curriculum.
  4. Upon discretion of school authorities, non-graduating students may be allowed an additional load of not more than three (3) academic units in excess of the regular load if the purpose of such overload is to make up for a previously failed subject or to grant the student regular status upon passing the subject.
  5. As a rule, laboratory subjects that are paired with an academic subject should be taken during the same semester as the academic subject even if separate grades are given for both. The better course of action is to integrate the laboratory subject into the academic subject.
  6. A graduating student may, on a case to case basis, be allowed to take several Physical Education  courses/subjects in a semester. The request for two (2) or more PE subjects should include the following information: (Sec 92, MORPHE, 2008)
    • 6.1    Name of Student;
    • 6.2    Reasons justifying the student’s failure to take PE in the preceding semester;
    • 6.3    The class schedule and the schedule of the requested PE classes; and
    • 6.4    The endorsement of the Registrar with the statement “Graduating upon completion of load”.

PROCEDURE:

    1. For incoming freshmen:
      1. Proceed to the office of the dean of student affairs for admission. The following documents must be presented:
        1. Result of placement/entrance test
        2. Form 138 (highschool report card)
        3. NCAE result, if applicable
        4. Photocopy of NSO birth certificate
        5. Certificate of good moral character
        6. 2×2 ID Pictures with white background
        7.  Certified true copy of church marriage certificate (if married)
      2. Fill up the admission forms properly and submit them to the admissions officer.
      3. Proceed to the office of the University Registrar for the submission of your entrance credentials (form 138, NSO birth certificate)
      4. Proceed to the office of the academic dean of the program/course you are enrolling and get a copy of your subjects and schedule.
      5. Proceed to the accounting office for the payment of fees.
      6. Proceed to the CICT office for the production of your ID
    2. For higher-year students:
      First semester procedure:1.Proceed to the DSA office (designated rooms) for admission and ID Picture taking

      2.Proceed to the academic dean’s office (or designated rooms) for subject advising,  load approval, encoding and printing of schedule

      3.Proceed to the accounting office for payment of fees.

      Note: your Identification cards will be distributed during the first week of classes.  

      Second semester procedure:

      1.Proceed to the DSA office and present your school ID

      2.Proceed to the academic dean’s office (or designated rooms) for subject loading, advising, approval, encoding and printing.

      3. Proceed to the accounting office for the payment of school fees.

      Note: your ID card during the first semester will be the same ID card that you will use during the second semester (a ID sticker to indicate the semester will be issued)

      For returning students (those who stopped schooling), the procedure is the same but you have to see the DSA for interview and submission of police clearance (also, church marriage certificate, if married)

    3. For transferees:
      1. Submit the following documents to the Office of the Dean of Student Affairs:
        • Certificate of eligibility to transfer
        • Certified true copy of grades from previous school (with no failing grades, no dropped subjects and no incomplete grades)
        • Certificate of good moral character
        • Police clearance
        • Two (2) clear photocopies of NSO birth certificate
        • Four (4) copies 2×2 colored ID pictures with white background
        • Certification from any USL employee to serve as guarantor/guardian
        • Photocopy of church marriage certificate (if married)
      2. See the Dean of Student Affairs for interview
      3. Pay “testing fee” at the accounting office and take the placement examination at the college guidance office
      4. Accomplish the “transferee application form 1 and form 2” at the DSA office
      5. The DSA, as chair of the committee writes his/her recommendations on the forms and passes the same to the other members of the committee for evaluation and recommendations.
      6. The documents are endorsed to the office of the University President for approval.
      7. If documents are approved, the following steps should be followed:
        1. Proceed to the DSA for admission
        2. Proceed to the office of the University Registrar and submit your certificate of eligibility to transfer, true copy of grades and photocopy of NSO birth certificate. (note: transferee should have an extra photocopy of his/her true copy of grades)
        3. Proceed to the academic dean’s office for evaluation of your records from your previous school, subject advising, loading, encoding and printing
        4. Proceed to the accounting office for the payment of school fees
        5. Proceed to the CICT office for the production of your ID
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